Academic Records
Transcript
DCE Unofficial Transcript/Grade Cards
Unofficial Transcripts include all graded and in progress courses. The printed unofficial transcript displays our school’s name but does not include an official seal. The Grade Card is available for individually graded courses. To view and print unofficial transcripts and Grade Cards, navigate to the Transcript/Grade Card option within your MY ACCOUNT page.
DCE Official Transcript Request
To provide the fastest service to our students and alumni, we have partnered with Parchment to provide online transcript ordering for electronic and paper transcripts. Please note, non-credit courses and courses in progress will not appear on the official transcript. To order your Official Transcript, select Order Official Transcript on the Transcript/Grade Card option within your MY ACCOUNT page.
Transcript/Grade Cards
Official Transcript Fees are paid directly to Parchment
- Electronic Transcript - $20 per copy
- Mailed Transcript - $20 per copy + additional charge determined by delivery address
- FedEx/Overnight/Expedited delivery - $20 per copy + FedEx fee
UC Irvine and UC Irvine Division of Continuing Education are separate institutions. UCI DCE does not maintain transcripts for course work taken for degrees or through UCI Summer Session.
We strongly recommend that you review your Unofficial Transcript before ordering official transcripts. If you need transcripts for your degree or Summer Session courses, please visit the UCI Registrar’s website. Please be prepared to provide your UCI ID number.
If you attended Continuing Education (formerly University Extension) classes prior to 1985, fulfilling your order may take additional time. Please allow ample time for your order to be processed. If you need assistance accessing your UCI DCE online account to order official transcripts, please contact the Records office at dce-records@uci.edu.
Credits
Academic credit is measured in quarter units and is indicated in the course description. One quarter unit is equivalent to two-thirds of a semester unit and amounts to 10 hours of evaluated learning in a continuing education course.
The letters preceding a course number indicate the University of California campus at which there is an equivalent course, e.g., XI-Irvine, XL-Los Angeles. A "C" immediately following the campus designation indicates a concurrent course (campus regular session course in which UCI Division of Continuing Education students may concurrently enroll), e.g., XIC-Irvine campus concurrent course. When the letter "X" alone is used, the course is offered only through UCI Division of Continuing Education and is not equivalent to a regular session course. A single capital letter after a course number indicates a sequential course that continues through two or more successive quarters. Course numbers are classified as:
| Course Number | Classification |
|---|---|
| 1-99 | Lower division |
| 100-199 | Upper division |
| 200-299 | Graduate Requires a Bachelor's degree and consent of instructor. |
| 300-399 | Professional credit courses in education Requires employment as a teacher, teaching credential or equivalent background, unless otherwise noted. |
| 400-499 | Professional credit courses in fields other than education. |
| 700-799 | Special enrichment courses for participants ofprecollege age. |
| 800-899 | Noncredit courses offering Continuing Education Units. |
Continuing Education Units are standardized non-credit measurements of post-secondary level study. Only non-credit courses with an 800 series number are designated to offer “Continuing Education Units” (CEU’s) where “CE” (continuing education) is written as the final grade. Courses eligible for letter grades will be categorized at a different series number such as 100, 200, 300, etc. CEU courses will not have an option for Pass/No Pass since “Pass” is equivalent to a C- or better.
Employers, re-licensure agencies and other authorities generally require a specified number of instruction hours for career advancement, and where noncredit study is acceptable.
Note: To earn a certificate, candidates will need complete courses with a minimum grade of C or B depending on the program. Certain courses are only offered on a Pass/Not Pass basis and will be noted in the course description.
Auditors are students who wish to attend UCI Division of Continuing Education courses but do not desire academic credit. Your work will not be evaluated (you are not required to take exams or complete projects). Students who choose to audit a course may attend any and all sessions of the course, participate in discussions, activities and assignments but are not required to do so.
To audit a course, students must follow regular registration procedures and pay the full fee listed for each course. Be sure to update your grade option as ‘audit’ and inform your instructor that you have selected this grade option. The course will appear on your transcript and will be graded with an “N” for “No Credit”.
No provisions for students to merely “sit-in” on UCI Division of Continuing Education courses are made and attendance without payment of fees is prohibited.
Students enrolled in Concurrent Enrollment courses are subject to the UCI grading policy.
| BRN Approved Courses | Provider (UCI Division of Continuing Education) has been approved by the California Board of Registered Nursing (BRN) for contact hours: Provider Number 00093. Contact hours vary — see individual course description for details. BRN courses are identified with this symbol. |
| CPE Credit | UCI Division of Continuing Education offers courses that align with the commercial and federal knowledge recognized as necessary for National Contract Management Association (NCMA) certification. Many of our courses are also CPE (Continuing Professional Education) activities and qualify as units towards recertification. |
| MFT/LCSW | Provider, UCI Division of Continuing Education has been approved to offer this course for continuing education credit for MFCCs and/or LCSWs as required by the California Board of Behavioral Sciences. Provider number PCE 3238. |
| PDU Credit | UCI Division of Continuing Education is a recognized provider registered with the PMI Registered Education Provider Program (PMI R.E.P.). UCI Division of Continuing Education accepts and adheres to all PMI R.E.P. Program policies, requirements, and rules concerning the provision of professional education activities and materials. Information pertaining to the documentation of PDUs may be found in the PMI PDP Handbook, and on the PMI Certification web site atwww.pmi.org. |
| RAC-Approved Courses | Provider (UCI Division of Continuing Education) has been approved by the Regulatory Affairs Professional Society (RAPS) for RAC contact hours. Contact hours for approved courses are 16 RAC points per course. A full listing of current courses can be found atwww.raps.org. |
Grades
Below are the UC Irvine Division of Continuing Education Grading Policies. For Concurrent Enrollment grading policies, please visit the UCI Grading Policy.
Instructors have up to 12 days after the last day of the course to post final grades. All grades are final when filed by the instructor, but your instructor may request a change to your final grade if there has been an error in calculation or transcription of the grade.
| LET | Letter Grade |
| P/NP | Pass/Not Pass Effective Fall 2023, a student who earns a minimum grade of C- or better will have a Pass/Not Pass grade recorded as Pass. If the student earns a grade of D+ or below, the grade will be recorded as a Not Pass, and no unit credit will be received for the course. In both cases, the student’s grade will not be computed into the grade point average. |
| Audit | Not for Credit |
| S/U | Satisfactory/Unsatisfactory |
| CE | CE – Continuing Education Units |
- Not all grade options are available for all courses.
- For DCE courses and programs, students have until the day before the last class meeting to change their grade option. To change your Grade Option, select the My Schedule option within your MY ACCOUNT page. (Not applicable to Concurrent Enrollment or International Programs.)
- UCI DCE certificate and specialized studies programs require courses to be completed with a minimum grade of C or B depending on the program.
| Grade | Grade Points (per unit): | Description |
|---|---|---|
| A+, A, A- | 4.0, 4.0, 3.7 | Excellent |
| B+, B, B- | 3.3, 3.0, 2.7 | Good |
| C+, C, C- | 2.3, 2.0, 1.7 | Fair |
| D+, D, D- | 1.3, 1.0, 0.7 | Barely Passing |
| F | 0 | Failure |
| P | 0 | Passed (Effective Fall 2023, students must earn a “C-” or better to receive a passing grade) |
| NP | 0 | Not passed - Equal to "D+" or lower |
| S | 0 | Satisfactory |
| U | 0 | Unsatisfactory |
| I | 0 | Incomplete |
| NR | 0 | No Report - The Registrar will assign an NR when a final grade is not submitted by the instructor. NRs may be removed within one quarter or changed to a grade by the instructor provided a clerical or procedural error has occurred. |
| IP | 0 | In Progress - The IP grade may be assigned for the intervening quarters of an approved sequential course where the evaluation of the student’s performance is deferred to the end of the final quarter. |
| N | 0 | No Credit/Audit - Assigned when the student opts to audit a course and receive no credit. |
| CE | 0 | Continuing Education Unit |
Grade Policies
The grade of Incomplete (I) may be assigned when a student’s work is of passing quality (grade C or higher) but is incomplete for good cause. The student and instructor must complete and sign the Incomplete Grade Assignment Agreement (within a period of no more than three months) following the quarter in which the grade Incomplete was originally awarded. Instructors are not obligated to allow the maximum time period. An Incomplete grade allows the student to complete outstanding work. Students should not re-enroll in the course to make up the Incomplete.
Incomplete (I) grades will convert to a failing grade (F), not pass (NP) or unsatisfactory (U), whichever is appropriate, after remaining on the student’s record for three months.
Prior to Summer 2013: Incomplete grades on a student’s record prior to Summer 2013 are not subject to the conversion to an F, NP or U.
A UCI Division of Continuing Education student can only repeat a course twice. Both completed courses will contribute to the total earned units and hours. Approval for repetition must be made by the Office of the Registrar at UCI Division of Continuing Education.
Students who enroll in a class and then cease to attend without actually dropping the class may be assigned a No Report (NR) or Failure (F).
Students enrolled in Concurrent Enrollment courses are subject to the UCI grading policy.
